SFA E-zine – The Tuesday Edition
 

Dear Member, 

 

Welcome to this week's edition of our SFA e-zine. 

 

In this week’s e-zine make sure to read our GDPR tip of the week as we start the count down to the 25 May with 10 helpful ways to prepare.

 

GDPR is top of the agenda for the SFA Annual Conference, John Keyes, Assistant Data Protection Commissioner will address attendees on the day, where he will be taking some questions from delegates in attendance.

 

As the summer approaches and businesses look to hire young people make sure you have yourself covered and take a look at the legal requirements for hiring young people.

 

We are excited to bring our Business Connect event on the road and our first port of call is Longford.  Make sure to book your place for this FREE event today.

 

There is a great article on the Enterprise Ireland Business Process Improvement Grant, which provides up to €35,000 for a Lean Plus, e-Marketing Improvement or Green Plus project.  Make sure to check it out and see if you are eligible for this support.

 

If you have not yet completed our short survey on the current business environment can I please ask you to do so today by clicking here.

 

As always, we’d love to hear from you about any queries you may have, issues you wish to have raised with Government or other stakeholders and your ideas on how we can improve the business environment for us all. Please contact me on tel: 01 605 1602 or e-mail: sven@sfa.ie or tweet: @SFA_Irl or visit: www.sfa.ie.


Kind regards, 

Sven Spollen-Behrens

SFA Director


SFA IN THE MEDIA
SFA in the media
 
  • SFA Annual Conference

The SFA had an excellent two page report in the Sunday Business Post this weekend where many of the excellent speakers we have attending our Annual Conference, Time to transform, were profiled. 

 

Here are the articles from page one which has from SFA chair Sue O'Neill and head of SME banking East with Ulster Bank, Olaf Fitzsimmons.

 

Here you will find the articles from page two where you meet Fiona O'Carroll from Gifts Direct, Aidan Healy from Unplug and Marissa Carter from Cocoa Brown. 

 

For mare information on any of speakers you can see the full list of speakers here.

 

NEWS
GDPR: With only 10 days to go, check out SFA’s top 10 GDPR resources
 

With only ten days to go before GDPR comes in to force, we share our top 10 GDPR resources that you can avail of over the next ten days…


1.Attend the SFA conference on 24 May and hear other small businesses share their GDPR journey

 

For months you have been reading or hearing about what GDPR is and what are the requirements. Join the SFA conference on 24 May and hear others speak about how they have implemented GDPR. John Keyes, the Assistant Data Protection Commissioner, will give a keynote address and in the subsequent panel discussion three small business owners like you will share their experiences of GDPR. The best news is that the conference is FREE to SFA members so don’t miss out, book your place today and get the inside track on GDPR.

 

2.Download the SFA GDPR guide ‘Mind your business: prepare for GDPR’

 

Earlier this year the SFA put together a guide on GDPR which offers twelve practical steps along with case studies to help you implement GDPR into your business. The publication is also an invaluable reference tool for ongoing GDPR compliance as each section has a key takeaway and details web links for further information. If you have not already downloaded your copy you can do so by clicking here and refer to it time and time again.

 

3.Join our GDPR discussion group

 

We are keenly aware that GDPR does not stop once 25 May passes and that this will be an ongoing compliance issue. Over the next twelve to eighteen months there will be continuous developments such as the finalisation of the Data Protection Bill 2018, updates from the Data Protection Commission and other developments. SFA have created a GDPR discussion group free of charge to SFA members so that we can meet four times a year to keep abreast of GDPR developments and discuss and learn from each other on how we are implementing GDPR. To be added to the discussion group please e-mail Helen at helen.quinn@sfa.ie.

 

4.Listen to our webinar on GDPR and record keeping

 

Not sure how long you should keep personal data for? Then check out our recorded webinar on GDPR and record keeping. It covers record keeping in relation to employee records, health and safety considerations, business considerations and regulatory considerations. You can listen to the webinar here and on that same page you can download our record keeping checklist for HR records.

 

5.Download our ‘GDPR in Action’ slide deck

 

Not sure where to start or what to prioritise for your GDPR implementation? A good starting point is ourGDPR in Actionslide deck which has a 15-point action plan that takes you through the basic implementation of GDPR, from assessing your risk right through to preparing for data breaches. If you are concerned that you won’t be GDPR ready by 25 May, use this slide deck to prioritise what you need to do first.

 

6.Download the Data Protection Commission guidance on implementing your personal data security

 

The Data Protection Commission put together an excellent, short publication on managing your personal data security. It is specifically aimed at the small business owner and gives guidance on assessing the appropriate level of IT security, ideas for implementing your technical and organisational measures for electronic and physical data as well as some considerations to factor in when outsourcing to data processors. You can download this and many other excellent resources at http://gdprandyou.ie/resources/

 

7.Read our past GDPR articles

 

Since January we have been sharing a GDPR tip through our weekly e-zine including topics such as privacy statements and what is needed, managing and preparing for data breaches, data access requests, the difference between personal and sensitive data, the legal bases for retaining data, whether you need a Data Protection Officer and much more. If you missed out on any of these articles check out our archive section here.

 

8.Using a cloud-based solution service?

 

The Data Protection Commission gives five key steps businesses should take to ensure the cloud-based solution they use is secure. You can get more information on this here.

 

9.Download the Data Protection Comission guidance on data controller to data processor contracts

 

The DPC has JUST released an excellent guidance document on what needs to be included in a legally binding contract between a data controller and a data processor, go to http://gdprandyou.ie/resources/ for your copy

 

10.Attend the SFA conference on 24 May

 

This is another reminder to join us on the eve of GDPR for the SFA Annual Conference on 24 May in the O’Reilly Science Centre, UCD. Book book here to secure your place today 

GDPR top of the agenda at the SFA Annual Conference
 

On the eve of GDPR, the SFA Annual Conference is offering you a mixture of last minute advice from the Data Protection Commission followed by a panel of small business owners who will discuss their GDPR journey, highlighting both the pitfalls and the possibilities of GDPR.

 


On the eve of GDPR, the SFA Annual Conference is offering you a mixture of last minute advice from the Data Protection Commission followed by a panel of small business owners who will discuss their GDPR journey, highlighting both the pitfalls and the possibilities of GDPR.

 

John Keyes, Assistant Data Protection Commissioner will give a keynote address on GDPR, giving you the opportunity to get the inside track from the Data Protection Commission before GDPR goes live on 25 May.

 

Following the keynote address, three small business owners will discuss their GDPR journey in a panel session chaired by Colette Fitzpatrick. They will share with you what parts of GDPR they found challenging, how its introduction has impacted their business and the benefits of implementing it. They are small businesses like you so their insights will be practical and enable you to have some key takeaways you might need for your final GDPR implementation.   

 

Join us for this unmissable session on 24 May in the O’Brien Centre for Science, UCD.


This is a must attend event and we are delighted to offer it for FREE to SFA members, however you must pre register.  Make sure you book online today as places are filling up fast.  We look forward to seeing you on 24 May in UCD.

  • SFA members: FREE
  • Non-members: €175 + VAT*
  • 24 May, O’Brien Centre for Science, UCD
    Book now at www.sfa.ie/conf

*redeemable off SFA membership for 2018

 

 

Know your obligations when hiring young people for your business
 

With the summer holidays just around the corner, this week’s article looks at what businesses should know when hiring young people and their legal requirements under the Protection of Young Persons (Employment) Act 1996. Read on to know your obligations…


The Protection of Young Persons (Employment) Act 1996 applies to employees under the age of 18. The act categorises a child as someone who is under the age of 16 years and a young person means someone who has reached 16 but is less than 18 years of age. Below are a series of FAQs in relation to the employment of children and young persons.

 

What are the maximum hours per week that a child or young person can work?

 

The table below sets out the maximum hours per week that children and young persons can work during term time, holiday work and work experience:

 

Maximum hours of work per week

 

14 years

15 years

16-17 years

Term time

Nil

8 hours

8 hours

Holiday work

35 hours

35 hours

40 hours

Approved work experience

40 hours

40 hours

40 hours

 

During the summer holidays, employees under the age of 16 must have at least 21 days free from work.

 

What are the rest breaks and time off allowed for employees under 16 years?

 

Child employees must receive a 30-minute break for every four hours they work, and they must receive a consecutive period of rest for 14 hours in every 24 hours. They should receive two days off together where this is practical.

 

What are the rest breaks and time off allowed for employees aged 16-17 years?

 

They must receive a 30-minute break for every four and half hours they work, and they must receive a consecutive period of rest for 12 hours in every 24 hours. They should receive two days off together where this is practical.

 

Can an employee who is under 16 years do early morning work or night work?

 

They cannot start work before 8am and they must finish work by 8pm.

 

How about employees who are aged 16 and 17 years old, can they start work earlier and finish later?

 

They can start work from 6am and must finish work by 10pm.

 

What records should I keep when employing children or young persons?

 

Businesses will need to retain the following documents for three years which must be shown should they receive a Workplace Relations (NERA) inspection:

 

  • A copy of the employee’s birth certificate or other documentation that proves their age
  • The full name and date of birth of the employee
  • A record of their hours of work which includes their start and finish times as well as rest periods
  • Their rate of pay and the total amount paid
  • If employing a child (14-15 years old) you must have the written permission from the parent or guardian

 

I have a young person working in my business and they have a second job, what is my obligation?

 

They can only work in your business if the total number of hours working for both employers in one day does not exceed the hours which they could have worked for a single employer. An example of this might be that a young person works three hours in job A and four hours in job B in the one day. However, if they worked eight hours in job A they would not be able to work in job B on that day.

 

What other obligations should I fulfill when hiring employees under 18 years?

 

You must display an abstract of the Protection of Young Persons (Employment) Act 1996 where it can be easily seen and easily read.

 

You will need to give a copy of the official summary of the Act to all employees who are under 18 years of age so that they are aware of their rights along with the other details of their terms of

employment within one month of taking up a job. Click here to view the full act.

 

For further information on employing young people or if you have any other HR issues, please contact Helen Quinn on helen.quinn@sfa.ie or 01 605 1668.

Business Connect regional networking event: Abbott Diagnostics, Longford
 

With Business Connect, we aim to shine a light on some of the successful collaborations between different parts of Ireland’s business community and to create a pipeline of opportunities for all businesses, large and small.


With Business Connect, we aim to shine a light on some of the successful collaborations between different parts of Ireland’s business community and to create a pipeline of opportunities for all businesses, large and small. After the success of the first Business Connect event in Dublin in February, we are now bringing smaller events to regional locations.

 

In collaboration with Abbott we are holding an evening networking event in their Longford facility on 13 June 2018 from 5.30pm.

 

Where:

Abbott Diagnostic, Longford

When:

Wednesday, 13 June, commencing with registration and refreshments at 5.30pm.  The seminar will kick off at 6pm sharp and will last approximately one hour with a tour of Abbott afterwards

How much:

This event is entirely free of change to attend however you must register

 

 

Agenda

5.30-6.00pm       Meet and greet

6.00-6.45pm       Presentations

 

- SFA welcome

- Abbott Ireland

- Case study: Abbott Mentorship Programme for small businesses

- MÓR Model

 

6.45-7.30pm       Group tours

7.30pm               Q&A and wrap up

 

The event is open to SFA members and non-members. It will last for approximately two hours with an opportunity to network before and after. Refreshments will be provided.

 

This event is entirely free of charge, but you must register.


 
 
€35,000 grant to help improve your business process
 

Spotlight on Enterprise Ireland’s Business Process Improvement Grant, which provides up to €35,000 for a Lean Plus, e-Marketing Improvement or Green Plus project. This article provides information on the scheme and advice on how to apply.

 


There are over 80 different government supports available to small businesses but many of them are not well known or understood. Each week in the SFA e-zine, we will profile a different support that could improve your business, giving you information and advice.

EI Business Process Improvement Grant

What? 

A grant of up to €35,000 for a short to medium-term company project designed to develop management capability and drive company efficiencies and business process improvements.

 

The grant can be used to support one of the following projects:

  • Lean Plus – medium term projects which will result in sustained use of Lean techniques and will achieve measurable gains in company capabilities and cost competitiveness.
  • E-Marketing Improvements – projects aimed at enhancing your company’s capability to use the internet as an effective channel for business development.
  • Green Plus – projects designed to drive environmental efficiencies and achieve improved sustainability.

 

Eligible costs include the cost of hiring external consultants/trainers and the cost of an internal company project champion/manager.

 

Why? 

Ireland compares poorly to other developed countries in terms of management practices and Irish domestic firms lag 20% behind multinationals.

 

The Business Process Improvement Grant is specifically aimed at projects that develop the knowledge and skills of the company’s management team.

 

How? 

To be eligible for the grant, the company must be an Enterprise Ireland client or potential client (see criteria here). The company must be trading for at least five years and be engaged in manufacturing or an eligible internationally traded service.

 

The process is not competitive and there are no closing dates for applications. Companies can apply on a rolling basis through the Enterprise Ireland Online Application System. Existing Enterprise Ireland clients should contact their EI Adviser before applying. First time applicants are required to register before applying.

 

Tips

If you are interested in applying, don’t forget:

  • Improvement projects must address a clear business need and deliver a positive impact on the business.
  • The maximum level of grant support is 50% of eligible costs, up to a maximum grant of €35,000.
  • Any expenditure incurred prior to the receipt of the application by the Enterprise Ireland Client Service Unit will not be eligible.
  • Enterprise Ireland maintains lists of suitable consultants and trainers under the three headings. Companies are not obliged to select consultants/trainers from these lists but they will be asked to demonstrate that their selected partner is qualified and has previously carried out similar projects successfully.
  • More information can be found here.
EVENTS
SFA Annual Conference - Time to transform
 
  • 24 May, O'Brien Science Centre, UCD

For the first time SFA are delighted to offer their flagship event to our members FREE of charge.  This year our SFA Annual Conference, Time to transform will take place on the 24 May in the O’Brien Centre for Science in UCD.  The topics that will be discussed on the day are:

 

GDPR

On the eve of the entry into force of the General Data Protection Regulation (GDPR), delegates will hear from Ireland’s Assistant Data Protection Commissioner, John Keyes. Experts will assess the possibilities and pitfalls and identify the areas where ongoing vigilance will be crucial.

 

Digital Transformation

Technology and social media have already transformed how we work, communicate and do business. Digital futurist Colin Chapman will give us a glimpse into the future of tech and our stellar line-up of speakers will debate the future of work and how digital is changing our relationships with our customers.

 

Competitiveness

Ireland will be put under the spotlight as we discuss how to transform the business environment for the benefit of all small businesses. Competitiveness will be at the heart of this session, with a speech from Peter Clinch, Chair of the National Competitiveness Council. We will also hear directly from businesses about the challenges they have overcome.

 

Make sure to book your place NOW!

Radio interview skills for your business
 
  • 31 May, Dublin City fm

As a business owner, you should be creating opportunities to be interviewed on radio, talking about your own business, talking about your industry, commenting as an SFA member and participating in panel discussions.

Every radio interviewer must introduce you by mentioning you and your company – that’s valuable publicity! - and every contribution you make adds to the perception of you as an expert in your area. 

However, if you get it wrong, the opposite impression will be created. So, you need to know what you are doing.

This course will teach you two important skills:

  • How to be interviewed, one-to-one, and be really effective at getting your company message across
  • How to participate in group interviews which enhance your standing as an expert in your field


Don't miss it. Max 12 people. One full day. In the radio studios of Dublin City fm. Interviews conducted by radio journalists. With your own personal audio to review later at your leisure.

The course fee is €140 and you can sign up here

Manual Handling
 
  • 04 Sept, SFA offices

Course Details:

This course is designed for workers who need to be trained to safely move and handle inanimate objects under the Safety, Health and Welfare at Work 2005 and Manual Handling Regulations 1993 and 2007.

Course Aim:

To provide learners with the knowledge, skills and attitude required for safe manual handling of inanimate objects.

Course Content:

  • Manual Handling Legislation
  • Anatomy of the spine
  • Common back injuries
  • Biomechanics of manual handling
  • Manual handling risk assessment
  • Safe Lifting Techniques and practice
  • Dealing with unfamiliar loads
  • Importance of PPE and appropriate clothing
  • Manual handling assessment Backcare in everyday life

For all queries on the event, please call the event organiser:
Marie Keogh, Tel01-6051645

TRAINING PROGRAMMES
Radio interview skills with PR guru Ellen Gunning
 

This course will be held in a working radio studio. Interviews will be conducted by radio journalists and you will leave with your own personal audio to review later at your leisure. You will learn how to be interviewed one-to-one and how to participate in group interviews.


As a business owner, you should create opportunities to be interviewed on radio, talking about your own business, talking about your industry, commenting as an SFA member and participating in panel discussions.

 

Every radio interviewer must introduce you by mentioning you and your company – that’s valuable publicity! - and every contribution you make adds to the perception of you as an expert in your area. However, if you get it wrong, the opposite impression will be created.

 

So, you need to know what you are doing. That's why the SFA and the Irish Academy of Public Relations are offering a one-day practical course on radio interview skills on 31 May in the studios of Dublin city fm. The course will be delivered by PR guru Ellen Gunning.

 

This course will teach you two important skills:

  • How to be interviewed one-to-one, and be really effective at getting your company message across
  • How to participate in group interviews which enhance your standing as an expert in your field

At €140 per participant, this course is amazing value: one full day of training with a maximum of 12 people in the radio studios of Dublin City fm. Interviews will be conducted by radio journalists and you will leave with your own personal audio to review later at your leisure.

 

Don't miss it - sign up here.