SFA E-zine – The Tuesday Edition
 

Dear Member, 

 

Welcome to this week's edition of our SFA e-zine.  I hope everyone had a lovely bank holiday weekend and enjoyed the beautiful weather.  

 

Speaking of bank holidays, we have an excellent article on how to manage public holidays with your employees, from part time to flexi time and how to calculate their pay.

 

If your business has a Data Protection Officer then you must notify the Data Protection Commissioner, they have a new online web form for you to complete with the contact details.  Please make sure to complete this if it is relevant to your business.

 

We are launching the SFA Affinity Scheme with special offers, cost savings, discounts, benefits, specialised services and much more These offers are exclusive to SFA members only .  

 

The European Commission has released a new report echoing the findings of the SFA competitiveness campaign showing that productivity growth in Ireland is mainly driven by multinational companies. 

 

Did you know, SEAI are offering 35% funding for lighting upgrades in your business

 

As always, we’d love to hear from you about any queries you may have, issues you wish to have raised with Government or other stakeholders and your ideas on how we can improve the business environment for us all. Please contact me on tel: 01 605 1602 or e-mail: sven@sfa.ie or tweet: @SFA_Irl or visit: www.sfa.ie.


Kind regards, 

Sven Spollen-Behrens

SFA Director

 


NEWS
Public holiday FAQs for the June bank holiday
 

Check out our FAQs on public holiday entitlements for full time, part-time and casual workers…


We share a roundup of our most commonly asked questions in relation to public holiday entitlements for full time, part-time and casual employees. We also have FAQs on those rarer issues such as entitlements for employees on protected leave, employees who are leaving and much more.

 

Q. I have a casual employee who does not work regular hours and they are not rostered to work for the public holiday. Are they entitled to the public holiday entitlement?

A. Yes, if they have worked more than 40 hours in the last five weeks, then they are entitled to one fifth of their normal weekly rate of renumeration.

 

Q. How do I calculate the casual employee’s normal weekly rate of renumeration as they work different hours each week?

A. Businesses would need to calculate the average working week based on the previous 13 week period ending on the day before the public holiday.

 

Q. We are open on the public holiday and some staff need to work on that day, what is their entitlement for working on the public holiday?

A. In this case the employee would be entitled to one of the following:

            - a paid day off within a month

            - an extra day’s annual leave

            - an extra day’s pay

 

Q. If an employee is finishing employment before the June public holiday, are they entitled to be compensated for the public holiday?

A. Yes, if an employee ceases their employment in the week leading up to the public holiday, they should be compensated for the public holiday. However, they must have worked at least four weeks prior to the week they are leaving.

 

Q. A career break has been agreed with an employee for June. Are they required to be compensated for the June public holiday during the career break?

A. Yes in this case, as the employee continues to accrue public holiday entitlement for the first 13 weeks of career leave that has been authorised by the employer.

 

Q. Where a night worker begins work at 12a.m. on Monday 4 June and finishes work at 8a.m. on Monday 4 June, what is their public holiday entitlement?

A. As the employee was rostered and required to work on the public holiday, they should be compensated for the hours they worked on the day and if full-time they are entitled to one of the following:

- a paid day off within a month

            - an extra day’s annual leave

            - an extra day’s pay

 

If the employee is part-time, then they would be entitled to pay for the hours they worked that day and an additional day’s pay if they have worked at least 40 hours within the last five weeks before the public holiday.

 

Q. Where a person has commenced employment 1 June, are they entitled to payment/time-off for the June public holiday?

A. Yes, all full-time employees will accrue entitlements to public holidays from the first day of their employment.

 

However, if a part-time worker commenced employment on 1 June, they would not qualify for the June public holiday as they would have not worked at least 40 hours in the last five weeks preceding the holiday.

 

Q. An employee is on sick leave during the June public holiday, is this a sick leave day or a public holiday?

A. If the employee has provided a sick cert and they have followed the company sick leave policy then it would be classed as a sick leave day and they would retain their entitlement to public holiday to take at a later date. However, if the employee is out on certified sick for 26 weeks or more due to illness or injury or 52 weeks due to an occupational injury, they no longer receive the public holiday entitlement.

 

Q. Are employees who are on maternity leave, parental leave or adoptive leave entitled to the public holiday entitlement?

A. Yes as these are protected leaves. They continue to maintain their public holiday entitlement for the duration of their leave.

 

Q. What about employees who are on carer’s leave?

A. Employees on carer’s leave are entitled to the public holiday for the first 13 weeks of their carer’s leave.

 

If you would like more information on public holidays and annual leave you can download our guideline here or you can contact Helen at SFA on 01 605 1668 or at helen.quinn@sfa.ie or visit our HR and Employment Law advice section on www.sfa.ie

 

Data Protection Commission new GDPR online web forms
 

The Data Protection Commission (DPC) have rebranded and launched a number of online GDPR sections on their website. Read on to learn more about these for your ongoing GDPR compliance…


 


The Data Protection Commission (DPC) have rebranded and launched a number of new sections on their website in relation to GDPR.

 

They have introduced a web form for businesses that have a Data Protection Officer (DPO). If you are unsure on whether you need a DPO please read our previous article here. For businesses that have appointed a DPO they are required under GDPR to inform the DPC who the person is and their contact details via the online webform

 

Businesses can now report a data breach online if it poses a risk to the privacy rights of an individual. This must be done within 72 hours of becoming aware of the data breach. If the data breach does not pose a risk, businesses should still document it and detail why it did not need to be reported.

 

Our recommendation is to learn from and act upon those small data breaches to prevent further data breaches occurring. The DPC have provided examples of what the email should look like when reporting the data breach and they have provided information on data breaches that occurred before 25 May.

 

Another new section is information on data access requests. In 2017, 50% of all complaints made to the DPC were in relation to access requests so if you receive one do not ignore it. The DPC have provided an example of what an access request might look like, the rights of the individual and how they can make an access request with a business.

 

It is highly recommended that businesses read this section so that they are familiar with how they might be approached by an individual. The DPC advise individuals that they may be asked to verify their ID and we recommend that businesses confirm the identity of the individual before handing out any personal data. This section also covers access requests that were made before 25 May.

 

Finally, they have a section in relation to general queries or concerns and they have information on what individuals should supply for these queries so again it is worth taking a look at this section.  

 

SFA have formed a GDPR discussion group that will meet four times a year. In the meeting we will share updates on what is happening with GDPR and the DPC. The group can also discuss how they managed particular issues under GDPR. Our first meeting will be on 21 June at 11.30am. If you would like to be a part of the group please contact Helen at helen.quinn@sfa.ie to be added to the GDPR discussion mailing group.

 

If you would like more information on GDPR or to discuss your requirements further, please contact Helen at SFA on 01 6051668 or at helen.quinn@sfa.ie or visit our GDPR section on www.sfa.ie/advice

 

 

 

 

 

SFA launches new affinity scheme exclusively for members
 

Exclusively for SFA members and following our motto – being in business for yourself doesn’t mean you have to be in business by yourself...


Exclusively for SFA members and following our motto – being in business for yourself doesn’t mean you have to be in business by yourself – we are launching the SFA Affinity Scheme with special offers, cost savings, discounts, benefits, specialised services and much more. All SFA Affinity Scheme offerings are designed to make your life as a small business owner just a little easier. Our offerings can be divided into three categories

  • Cost savings: mobile phones, energy, logistics
  • Insurance and financial services
  • Specialised services: GDPR, legal advice, employee wellbeing

You can access all of the offers under the affinity scheme by simply clicking on this link and then, to see the details of the special offer, login with your member login details. If you have any questions about our new affinity scheme or if you are interested in becoming an affinity scheme partner please contact us at sven@sfa.ie

Key findings of European Commission report on Ireland’s competitiveness
 

In line with SFA’s findings on the competitiveness of the small business sector in Ireland, a recent report of the European Commission on the state of the Irish economy shows that productivity growth in Ireland is mainly driven by multinational companies.


In line with SFA’s findings on the competitiveness of the small business sector in Ireland, a recent report of the European Commission on the state of the Irish economy shows that productivity growth in Ireland is mainly driven by multinational companies. The productivity performance gap between these firms and Irish indigenous firms — mostly small and medium-sized enterprises — is increasing.

 

The high international mobility of some of the multinationals and current uncertainties may put the sustainability and resilience of the Irish economy at risk in the longer term. Recent research has revealed that Irish-owned firms draw limited spillovers and benefits in terms of productivity growth, innovation and export performance from the activities of multinationals in Ireland. However, Irish firms that carry out research and development efforts do benefit from spillovers from multinationals. Public sector incentives to carry out research and development and increasing the availability of skilled workers to Irish small and medium-sized enterprises would foster the diffusion of new technologies in those firms.

 

It comes as no surprise that one of the recommendations for the Irish government is to foster productivity growth in Irish firms, especially of small and medium enterprises, by stimulating research and innovation with targeted policies, more direct forms of funding and more strategic cooperation with foreign multinationals, public research centres and universities.

 

35% funding for lighting upgrades in your business premises
 

Spotlight on a new grant scheme for lighting upgrades in small firms, which offers up to 35% funding for the replacement of existing lighting. This article provides information on the scheme and advice on how to apply.


There are over 80 different government supports available to small businesses but many of them are not well known or understood. Each week in the SFA e-zine, we will profile a different support that could improve your business, giving you information and advice.


Lighting support scheme for SMEs

What? 
A grant for replacing and upgrading existing lighting. Standard ‘like for like’ upgrades can apply for a maximum of 30% funding. Grouped applications including smart metering can avail of up to 35% funding.

 

Expenses covered include:

  • New energy efficient light products from the SEAI triple E register
  • Lighting controls

Why? 
Energy efficient lighting can save you up to 90% on your annual lighting electricity costs, representing an important cost saving for small firms. For many businesses, however, the initial investment in upgrading their lighting poses challenges, so the SEAI grant scheme can help firms with this investment.

 

Even though SMEs individually consume small to moderate amounts of energy, collectively they account for a significant portion of national energy demand.

 

How? 
Applicants must first fill out an application on the
SEAI website, undertake a lighting survey and complete a lighting evaluation workbook. Applications should be submitted by email to info@seai.ie.

 

Applicants should be individual businesses or group applications. Applications must entail a whole building or facility, which includes lighting upgrades undertaken in all service areas within the building.

 

Tips
If you are interested in applying, don’t forget:

  • Applicants should be located in the Republic of Ireland and must have less than 50 employees
  • Projects need to be fully completed and a claim for payment submitted by 14 September 2018
  • More information is available on the SEAI website.
EVENTS
SEAI Energy Awards
 
  • 08 June, closing date for applicants

SEAI has begun the search for Ireland’s energy leaders who are demonstrating innovative approaches to clean energy with high replication potential. The SEAI Energy Awards recognise and reward excellence in all aspects of energy efficiency and renewable energy. Businesses, public bodies and communities who are working towards a cleaner energy future for Ireland are encouraged to apply.

 

Entries can include any combination of electricity, heat or transport initiatives. There are nine categories to choose from including large business, small business, public sector, community, buildings, energy manager or team, and research, which has a bursary of up to €10,000. New to the 2018 Awards programme is the Renewable Energy Award which recognises significant achievement in the deployment of renewable energy at scale in Ireland.

 

This year the Awards have two category sponsors: Gas Networks Ireland (Large Business – Energy Management) and Enprova (Large Business – Energy Project).

 

Last year, entrants to the Awards demonstrated savings of €27 million through innovative sustainable energy projects.

 

For further information on the Awards and details on how to enter the 2018 SEAI Energy Awards visit www.seai.ie/energyawards.

 

Closing date for entries is Friday 8th June 2018. The winners will be announced at a gala event on the 25th of October 2018.

Regional Business Connect Networking Event
 
  • 13 June, Abbott Diagnostics, Longford

 

With Business Connect, we aim to shine a light on some of the successful collaborations between different parts of Ireland’s business community and to create a pipeline of opportunities for all businesses, large and small. After the success of the first Business Connect event in Dublin in February, we are now bringing smaller events to regional locations. In collaboration with Abbott we are holding an evening networking event in their Longford facility on 13 June 2018 from 5.30pm.

Where:

Abbott Diagnostic, Longford

When:

Wednesday, 13 June, commencing with registration and refreshments at 5.30pm.  The seminar will kick off at 6pm sharp and will last approximately one hour with a tour of Abbott afterwards

How much:

This event is entirely free of change to attend however you must register

Agenda

5.30-6.00pm       Meet and greet

6.00-6.45pm       Presentations

- SFA welcome

- Abbott Ireland

- Case study: Abbott Mentorship Programme for small businesses

- MÓR Model

6.45-7.30pm       Group tours

7.30pm               Q&A and wrap up

The event is open to SFA members and non-members. It will last for approximately two hours with an opportunity to network before and after. Refreshments will be provided.

This event is entirely free of charge, but you must register.

For all queries on the event, please call the event organiser:
Gillian O'Keefe, Tel: +353 1 605 1664

 

Employee Share Ownership Day conference
 
  • 21 June, Google HQ Dublin

The Irish ProShare Association is offering SFA members a 62% discount on tickets to ESOD18 – the highlight of the Employee Share Ownership calendar.

 

Taking place on June 21 at Google Ireland HQ in Dublin, ESOD18 is a conference run by IPSA in partnership with the Global Equity Organisation. This year’s event features international business leaders speaking about:

 

  • How employee share ownership improves competitiveness and motivates your staff;
  • What form of employee share ownership is best for your business;
  • Employee Ownership Trusts for succession planning in SME and family-owned businesses;
  • Brexit Proofing – Employee Share Ownership in UK Private firms;
  • What the Government can do to support employee share ownership in Ireland.

 

The first half of the conference is specifically focused on share remuneration in start-ups and SMEs. There will also be terrific panel discussions and networking opportunities.

 

SFA members can buy tickets for ESOD 18 here for €85, as opposed to the full price ticket rate of €225. Enter the Registration code IPSAESOD18 when registering.

 

* The Irish ProShare Association represents and advocates on behalf of Irish companies which are employee owned or transitioning to some form of employee share ownership.

TRAINING PROGRAMMES
Performance Management and other upcoming training courses
 

Performance management is just one of the SFA training courses coming up as part of our ‘Training that counts’ suite. All programmes are delivered by expert trainers with many years of industry experience.


At SFA, we’re here to help you create time for things that can make a real difference to your business, like developing management capacity and other skills for you and your staff.

 

There are a number of courses coming up as part of our ‘Training that counts’ suite of training programmes that may be of interest to you. They are delivered by expert trainers with many years of industry experience.

 

Performance Management

 

This programme will help managers to run the appraisal interview and process within their own organisations. The programme will give managers the confidence to deal with challenging behaviour and performance-related issues while getting the best from those who are performing well.

Programme Outcomes:

On completion of this programme, participants will be able to:

  • Understand the components of an effective appraisal system
  • Implement the core elements of practical appraisal documentation
  • Know how to conduct an appraisal interview and the effective management of each element
  • Develop the key skills needed to run an appraisal interview with a range of people performing at different levels

 

Date: 07 September (one-day course)

Time: 8:30am-3:30pm 

Venue: SFA/Ibec offices, 84-86 Lower Baggot Street, Dublin 2

Cost: €220 (SFA member rate)

 

Book here

 

Other upcoming courses

  • Manual Handling (half-day course, 04 September)
  • Safety Awareness for Managers (one-day course, 10 September)

One-day courses are charged at €220 and half-day courses €150 for SFA members. Courses can be booked at http://www.sfa.ie/events

 

If you would like any more information please contact Quelba Lima in the Ibec Training Unit on quelba.lima@ibec.ie or 01 605 1619.